DataBot | Nursing Workflow Questionnaire

// Nursing Workflow Input

Nursing Documentation Workflow

Thank you for taking the time to complete this questionnaire. Our goal is to understand your current nursing documentation workflow in detail. This information is crucial for us to design an AI assistant that effectively supports your nurses, saves time, and integrates smoothly into your existing processes.

Section 1: Primary Documentation System

1. What is the primary system your nurses use for patient documentation?

Specify Other System:

2. (If EHR/Hybrid) What is the name/vendor of your main EHR system? (e.g., Epic, Cerner)

3. (If EHR/Hybrid) Which modules/sections within the EHR do nurses primarily use for routine documentation?

Section 2: Data Capture During Patient Assessment

Focus: How information is *first* recorded when with the patient.

4. During assessment, how does the nurse *initially* capture info? (Check all that apply)

Specify Other Initial Capture Method:

5. Which devices are *primarily* used for initial capture at point of care? (Check all that apply)

Specify Other Device:

Section 3: Data Input into Main System

Focus: How captured data gets finalized in the primary system.

6. (If initial capture not direct EHR) How is captured info typically transferred to the main system? (Check all that apply)

Specify Other Transfer Method:

7. When does most nursing documentation typically get entered into the main system? (Select primary timing)

Section 4: Workflow Details & Challenges

8. Which specific nursing documentation tasks are most time-consuming or challenging? (Check all that apply)

Specify Other Challenging Task:

9. Does your current system primarily use structured fields (dropdowns, checkboxes) or free-text narrative fields? (Select primary characteristic)

10. Are there common "workarounds" nurses use to manage documentation demands? (Optional)

11. What are the biggest frustrations or inefficiencies nurses currently face with documentation? (Optional)

Section 5: Integration & Other Tools

12. Do nurses currently use any voice recognition or voice-to-text software for documentation?

13. Do you utilize remote monitoring devices (wearables, smart beds) that automatically feed data into the EHR?

Section 6: Additional Feedback & Vision

14. Is there anything else you'd like to share about your documentation workflow, challenges, or goals for improvement that wasn't covered? (Optional)

15. What is your initial vision or primary hope for how an AI assistant could improve your team's documentation process or workflow? (Optional)

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